The role of keyboard shortcuts in increasing operational speed
Using a mouse for each transaction in pre-accounting, general accounting, order fulfillment, warehouse acceptance and fast sales (POS) screens where intensive data entry is required; It causes operators to change hands thousands of times a day, getting tired and prolonging processing times. In professional corporate ERP systems, all basic workflows are designed to be managed directly from the keyboard.
An accounting professional or warehouse operator who uses keyboard shortcuts effectively; It completes invoices, delivery notes and journal vouchers up to 3 times faster than a staff using a mouse. This efficiency provides businesses with a great time advantage, especially during month-end closings and busy campaign periods.
Basic ERP function and hotkeys table
The following reference table summarizes the most commonly used universal hotkeys and usage scenarios in BYM Cloud ERP and modern business software:
| Hotkey | Function / Action Name | Description and Function | Sample Usage Scenario |
|---|---|---|---|
| F2 | Save / Confirm | Saves the open card, invoice, voucher or document to the database | One-click confirmation after invoice lines are completed |
| F3 | Search / Open Contacts | Opens the reference card search window such as client, stock, cash, bank | Searching for a customer with F3 in the current code field on the invoice |
| F4 | Detail / Zoom / Open Card | Displays and edits the source board of the selected line or code | Go to the relevant product's stock card while on the invoice line |
| F5 | Refresh | Updates the data, balance totals and lists on the screen | Instant view of the newly recorded current transaction on the statement |
| F7 | Add New Row | Adds a new blank row to the invoice, delivery note or journal voucher table | Quick switch to new line from keyboard when entering invoice item |
| F8 | Delete Line | Removes the selected row in the table from the list with user approval | Deleting the incorrectly entered invoice or delivery note line |
| F9 | Print / Print Preview | Displays or prints the document with the default form template | Sending the cut e-archive or delivery note directly to the printer |
| F10 | Operations Menu | Opens additional options (change price, apply discount) for the document | Applying general bottom discount or maturity to the invoice |
| Ctrl + S | Quick Intermediate Save | Saves current changes in the background without closing the form | Intermediate recording in long-running counting slips and order entries |
| Ctrl + F | In-List Filtering | Immediately filters according to the word entered in the current list or report | Searching for transactions in thousands of lines of account statements |
| Esc | Cancel / Close | Cancels the last action or closes the open modal window | Exit or close the search guide without making changes |
| Tab / Enter | Move to Next Field | Automatically moves the cursor to the next mandatory data entry field | Automatic switching to the quantity field after the barcode is scanned |
Keyboard techniques for serial invoice and delivery note entry
When doing fast data entry on ERP, the direction of the cursor's flow on the form is of great importance. In a well-structured screen layout, when the operator scans the barcode or types the product code and presses Enter, the cursor moves directly to the 'Quantity' field; When you enter the amount and press Enter again, the line is confirmed and a new F7 line is automatically opened and the cursor is positioned in the barcode area again.
Thanks to this flow, the user can record a delivery note containing dozens of items within minutes, without ever lifting his hand from the keyboard or needing to click on the buttons on the screen with the mouse.
User training and corporate standard setting
The list of keyboard shortcuts must be shared as a written guide in the orientation training to be given to accounting and warehouse personnel who have newly joined the company. Adoption of standard shortcuts in all departments; It reduces user-related login errors, shortens system adaptation time and brings a professional standard to corporate operation.
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