Warehouse Identification / Warehouse Operations

DEPOSIT CARD IDENTIFICATION SCREEN

The Warehouse Card Definition screen is the area where the warehouses where the company's stocks are kept physically or virtually are defined. Thanks to this screen, the location of the stocks, entry-exit authorizations and warehouse information are systematically managed.  

Top Field Information:

1. Code:This is the unique code of the warehouse card. It is used as a reference in warehouse-based transactions within the system.   2. Name: This is the field where the name of the warehouse is entered. (Example: Central Warehouse, Branch Warehouse, Shipment Warehouse, etc.)   3. Type:Determines the warehouse type. Example: Physical Warehouse, Virtual Warehouse, Subsidiary Warehouse ​ This field may affect system behavior depending on the warehouse's intended use.    

General Definitions Area:

​ 4. Branch:Indicates the branch to which the warehouse is affiliated. It establishes the warehouse-branch relationship in multi-branch structures.   5. Current:This is the current account information associated with the warehouse. (For example, subcontractor warehouse, customer warehouse, etc.)   6. Group: Allows warehouses to be categorized. (Main warehouse, shipping warehouse, production warehouse, etc.)    

Transaction Authorizations:

​ 7. Product Entry Can Be Made:When checked, stock entry into this warehouse is allowed.   8. Product Can Be Issued:When checked, stock issue from this warehouse is allowed.   9. Active/Passive:Determines the usage status of the warehouse.

• • Active: In Use

• • Passive: Cannot be used in transactions

  ​ 10. Show Inventory Information in the Stock Search List: When checked, inventory information for this warehouse is displayed on the stock search screens.    

General Information Area:

11. Address (1-3): These are the fields where the full address information of the warehouse is entered. ​ 12. Phone:This is the contact number of the warehouse.   13. Tax Office:This is the tax office information regarding the warehouse (used when necessary). ​ 14. Tax Number:This is the tax number of the warehouse.     General Description ​ The Warehouse Card Identification screen is one of the basic building blocks of stock management. Thanks to the warehouses defined on this screen, stocks are tracked on a location basis, entry-exit transactions are controlled and inventory management is made more orderly. Correct configuration is of great importance, especially in businesses with multiple branches and multiple warehouses.

WAREHOUSE TRANSFER RECEIPT SCREEN

The Warehouse Transfer Receipt screen is the area where stock transfer transactions are carried out between warehouses within the business. Thanks to this screen, products are transferred from one warehouse to another in a controlled and recorded manner.  

Top Field Information:

1. Transaction Number:This is the transaction number automatically generated by the system. It is the unique ID of the transfer transaction.   2. Document Number:This is the document number given manually or by the system for the transfer transaction. ​ 3. Date: Refers to the date the transfer transaction was carried out.  

Warehouse and Branch Information:

4. Input Warehouse:Specifies the target warehouse to which the products will be transferred.​   5. Output Warehouse:Specifies the source warehouse from which the products will be released. ​ 6. Entry Branch: Refers to the target branch where the transfer will be made.​   7. Exit Branch: Refers to the source branch where the transfer takes place.    

Additional Information:​

  8. Recipient:Used if the transfer transaction will be associated with a specific current or responsible person. ​

9. Description:This is the field where additional information or notes regarding the transfer process are entered. ​

10. Default Price:Determines the price type to be used during the transfer (buying price, selling price, etc.). It can be effective in cost calculations.  

Receipt Detail Area (Line Information):

  11. Order:Specifies the processing order of the added products. ​

12. Stock Code:The code of the product to be transferred.​

  13. Stock Name: Shows the name of the product.​

  14. Quantity:It refers to the amount of product to be transferred.​

  15. Unit:Specifies the unit in which the product will be processed (piece, package, etc.). ​

16. Unit Price:It is the unit price of the product used during transfer. ​

17. Discount:The discount rate to be applied to the product (if any). ​

18. Amount:Represents the total amount (quantity × unit price).​

  19. Discount Amount: It is the discount amount resulting from the applied discount.  

Shipment Information Tab:

The Shipment Information tab is the area where logistics and transportation details of warehouse transfer transactions are defined. Thanks to this section, how, when and by whom the transfer process will be carried out are recorded.  

Transport Information Area:

1. Transport Type:Specifies the method by which the transfer will be carried out. Example:

• • Vehicle

• • Cargo

• • Transportation Company

• • Allows classification of logistics processes.

2. Date: Refers to the date on which the shipment will be made.   3. Time:The time the shipment will take place. It is important for planning and follow-up.   4. Transaction Branch: Indicates the branch that performs the shipment transaction. It facilitates operation tracking in multi-branch structures.   5. Driver Name:This is the name of the driver who performs the transportation. Ensures that the responsible person is followed up when necessary.   6. Identification Number:Identification number information of the driver. It is important for official and security processes.   7. Phone:This is the contact number of the driver. It enables communication during the shipment process.     General Description   The Shipment Information tab allows warehouse transfer operations to be managed not only as stock movements but also as a logistics process. Thanks to the information entered in this field, shipment planning can be made, responsible people are determined and the process is carried out in a more controlled manner. It provides great convenience, especially in field operations and transportation processes.    

STOCK ENTRY PROCEDURES

Stock Entry Transactions refer to the transactions in which the entry of the company's products into the warehouses is recorded. Thanks to these transactions, stock quantities are updated, cost calculations are made and inventory tracking is carried out in a healthy manner. Within the system, stock entries are divided into different categories depending on the type of transaction. This distinction is of great importance in terms of correct management of both accounting and operational processes.  

Stock Entry Types:

1. Goods Entry (Purchase Entry):

It refers to the entry of products purchased from suppliers into the warehouse.​

• The most common type of stock entry

• Associated with invoice or delivery note

• Determines the cost of the product

• It is recorded as a purchase transaction in accounting.
   

Example: Entry made when 100 products are purchased from a company  

​2. Other Introduction:​

It refers to stock entries other than standard purchasing transactions.​

• Used for donations, promotions, corrections, etc.

• Preferred for prepaid entries

• Provides flexible use
   

Example: Taking sample products that come to the company free of charge into stock  

​3. Count Entry:​

It ensures that excess quantities detected as a result of stock counting are added to the system.​

• Used after inventory counting

• Corrects the difference between system and physical stock

• Ensures stock accuracy
   

Example: The number of products that appear to be 90 in the system turns out to be 100 in the count → +10 entries  

​4. Transfer Entry:

It allows stocks from previous periods to be entered into the system initially.

• Used when first installing the system

• Used in period opening transactions

• Allows transfer of previous stocks
   

Example: Bulk entry of existing stocks when switching to the new ERP system  

​5. Introduction from Production:

  It ensures that the products resulting from the production process are put into stock.

• Works integrated with the production module

• Used in finished or semi-finished product entries

• It is linked to cost calculations
   

Example: Taking 50 products produced using raw materials into storage     ​General Description   Separating stock entry transactions into different categories enables the business to analyze stock movements accurately and carry out its accounting processes without errors. Each entry type represents a different business process and is tracked separately in the system. Thanks to this structure, both operational control and financial accuracy are ensured.

GOODS RECEIPT

Goods Receipt Screen:

The Goods Receipt screen is the area where the products purchased from suppliers are entered into the warehouse. Thanks to the transactions made on this screen, stock quantities are increased, product costs are determined and purchasing processes are recorded on the system.  

Top Field Information:

1. Transaction Number:This is the transaction number automatically generated by the system. It is unique for each goods receipt transaction.   2. Document No:This is the invoice or delivery note number of the relevant purchase transaction. It is used for tracking external documents.   3. Date: Refers to the date on which the goods receipt transaction was carried out.    

Warehouse and Organization Information:

4. Warehouse:Indicates the warehouse where the products will enter. Stock increase takes place on this warehouse.   5. Transaction Branch:It indicates which branch the goods entry transaction is made by.   6. Project:Allows the goods receipt to be associated with a specific project. It is used for project-based cost tracking.  

Additional Information:

7. Description:This is the field where additional information or notes regarding the transaction are entered.   8. Default Price:Determines the price type to be used in goods receipt (purchase price, cost price, etc.). Cost affects calculations.    

Receipt Detail Area (Line Information):

9. Order:Specifies the processing order of the added products.   10. Stock Code:This is the code of the product to be entered.   11. Stock Name: Shows the name of the product.   12. Quantity:It refers to the amount of product to be entered into the warehouse.   13. Unit:Specifies the unit in which the product will be processed (piece, package, etc.).   14. Unit Price: It is the purchase price of the product. It forms the basis of cost calculations.   15. Amount:Represents the total amount (quantity × unit price).    

Details Tab (SPECIAL CODES):

Special Code fields on the Goods Entry screen allow the entry transactions to be classified according to business-specific criteria.

Thanks to these fields, stock entries; It can be detailed according to project, department, campaign or different business processes

Special Code (1–4) fields are selected from predefined lists in the system and help create a standard data structure.

In this way, the goods receipts can then be easily filtered, reported and analyzed.

For example:
These fields are actively used when a goods receipt transaction is wanted to be associated with a specific project, branch or expense center

STOCK ISSUE TRANSACTIONS

Stock Issue Transactions (Screen and Fields Same as Stock Entry Screen):

Stock Issue Transactions refer to transactions that ensure that products in warehouses are deducted from stock for various reasons.

Thanks to these transactions:
• Stock quantities are updated
• Cost movements occur
• Product usage or sales processes are recorded on the system

Stock issues are divided into different categories depending on the purpose of the transaction. This distinction:
• Ensures correct management of operational processes
• Helps keep accounting records healthy

STOCK OUTPUT TYPES

1. Goods Issue (Sales Issue):

It refers to the deduction of products from stock as a result of sales made to customers.

• The most common issue type
• It is associated with an invoice or delivery note
• It creates income and stock movement

Example:Deducting 50 products sold to the customer from the stock

2. Fire Output:

It ensures that losses, deteriorations or shortages occurring during the production or storage processes are deducted from the stock.

• Used for loss tracking
• Plays an important role in cost analysis

Example:Deducting broken, damaged or unusable products

3. Other Output:

It refers to stock issues other than standard sales and wastage transactions.

• Used in donations, promotions or special use cases
• It is a flexible exit type

Example: Products given free to the customer

4. Count Output:

It ensures that missing quantities detected as a result of stock counting are deducted from the system.

• Used to correct inventory differences
• Ensures stock accuracy

Example: The number of products that appear to be 100 in the system turns out to be 95 in the count → 5 outputs

5. Cycle Output:

These are exit transactions made for the purpose of transferring stocks at period closings or system transitions.

• Used to close old period stocks
• Provides preparation for the new period

Example:Closing year-end stocks

6. Going into Production:

It ensures that raw materials or semi-finished products are deducted from the stock to be used in the production process.

• Works integrated with the production module
• Forms the basis of cost calculations

Example: Removing raw materials to be used in production from the warehouse

General Description

Separating stock issue transactions into categories enables the business to analyze stock movements accurately and manage cost processes in a healthy way.

Each output type represents a different business process and is tracked separately in the system.

Thanks to this structure:
• Inventory control is carried out more accurately
• Cost analyzes give accurate results
• Reporting processes become more efficient